Job Description
Event Office Intern, Hawthorne Country Club
Job Purpose:
Hawthorne Country Club is searching for a bright, energetic and resourceful team player to join our team as an active intern. The Event Coordinator/Administrative Assistant is responsible for providing organizational and operational support in the development and execution of wedding and event projects. This individual will have an opportunity to participate in special assignments to enhance their career development and growth. This internship would provide a hands-on experience to learn many management aspects of the event industry.
Duties:
• Maintains accurate and up‐to‐date records and files for all event management projects.
• Maintains current information in databases for business contacts, consumer databases, performers, artists, sponsors and vendor lists.
• Develops event specific organizational tools such as production timelines, contact lists, on site deliverables schedules.
• Provides research support and completes tasks required for event execution.
• Manages collateral production for printed materials, brochures, signage and other marketing pieces.
• Assists with event marketing duties such as writing press releases, radio spot copy, etc. Assists in marketing all business units including banquets, golf, and the restaurant.
• Compiles post event wrap up reports, evaluations and client summaries.
• Conserves time of company principles by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains protects operations by keeping information confidential.
• Provides key support to overall team operations by attending internal staff meetings, recording discussions and providing follow up reports.
Our ideal candidate would possess the following:
• Passion for events
• Proven work history in office or similar environment
• Demonstrated organizational skills
• Excellent communication skills: verbal, administrative writing and creative writing
• Ability to work independently, multi task/manage multiple projects simultaneously and achieve results on deadlines
• Positive attitude, resourceful nature and excellent problem solving capabilities
• Microsoft Office (Outlook, Word, Excel, PowerPoint); proficiency in Adobe Creative Suite ideal but not required
• Some night and weekend work may be required
Submit resumes to:
Ashley Souza - ashley@hawthornecountryclub.com
***This would be approximately 15 hours per week, depending on event schedules. This is an unpaid internship, but does have the possibility of developing into a paid position as an Event Host. The Event Host is the onsite contact and supervisor in charge of executing events.
About Hawthorne Country Club:
Hawthorne Country Club is a beautiful banquet facility nestled into a 54 acre property in Dartmouth, MA. Our picturesque golf course overlooking the Paskamansett Valley is the perfect setting for your special event.
Our banquet rooms offer a stunning glimpse of this classic New England landscape, not to mention spectacular sunsets.
We at Hawthorne Country Club, with our 40 plus years of experience are prepared to meet your expectations in planning every detail of your much anticipated event. Hawthorne will serve only the highest quality foods to present a product that you and your guests will take pride in.
